FAQ's

What are the dates?

Friday, April 3rd through Sunday, April 5th, 2020. There are some pre-conference meet-n-greet events and pre-registration in the evening on Thursday, April 2nd. The conference starts on Friday, April 3rd with the Conference Opener at 10am and workshops continue through until the Town Hall which closes the Conference at 1:30pm on Sunday, April 5th. Before the conference on Thursday, April 2nd there will be workshop intensives which can be purchased separately. 

 

What are the Thursday, April 2nd, workshop intensives?

This year we wanted to offer longer workshops you might have already wanted to go to right before the conference so you’d only have to potentially travel once. The workshop intensives are longer and more in depth workshops geared towards personal and professional development. These workshops are a separate purchase per workshop and happen before SWLF.

 

What else is new this year?

We’re going high tech & greener! We’ll be using the smartphone app Whova (android or iphone). On your phone then you’ll be able to see the schedule in real time (any schedule changes are updated immediately), receive any announcements, you’ll be able to use community boards for room sharing, meetups, etc, maps of the event space, create your own profile for connecting with others and more!

How many people are coming? Who attends?

Last year we had over 400 people travel from all over the United States and even a few international attendees. The large majority of attendees identify as some sort of non-monogamous relationship style but anyone is welcome. About 70% of our attendees last year were under 45 years old. Here are graphs of some of our other demographics:

 

How is SWLF accessible/not accessible?

The event is hosted at the Ramada Inn. While Ramada Inn is ADA compliant and wheelchair accessible, it is often times not as easy to navigate with walkers, canes or wheelchairs as it is walking. The hotel also does not have an elevator to any hotel rooms on the 2nd floor (none of the conference rooms are on the 2nd floor). We will have a map specific to wheelchair accessible routes available on our printed poster map and via our Whova smartphone app. Large print schedules are available upon request. The majority of the hotel staff speaks Spanish & English. When you register, we leave room for you to make any accessibility accommodations needed known and we will work with you to meet these needs. This year we have been able to purchase microphones for each workshop space. If ASL translation is needed, we have resources for that as well. We also have a self-selecting sliding scale as well as limited sliding scale upon request. And for those with children, we provide childcare during workshop hours.

 

Is this event safe for POC/LGBTQIA?

We work to have this event safer for all folx but cannot guarantee complete safety. Some ways we look to make the event safer are: choosing a broad spectrum of representation in speakers and topics, having a POC only safe space, inclusive staff/volunteers, emotional support staff on call, name badges include pronouns, consent & accountability culture (which is specified in detail at conference registration), facilitated meetups and providing a gender neutral bathroom. We also have worked with our host Ramada Inn to know in detail what to expect with our conference and the needs of our attendees. We do not anticipate being able to do a hotel takeover this year, so attendees should be aware there will be guests at the hotel other than SWLF attendees.

 

How many workshops will there be?

Last year we offered over 50 workshops, discussions, meetups and a town hall! Pre-conference starts on Thursday night and workshops go all day Friday and Saturday and through midday on Sunday.

 

What is the town hall?

The town hall is a chance to share struggles/successes or ask questions for yourself and from your community. It is also a chance to give direct feedback about your SWLF conference experience of what you appreciated, what you felt needs work and what was missing for you. It is moderated by Marla Renee Stewart (you can read more about them here). 

 

What is the ticket cost? Do you offer reduced cost tickets?

Full weekend passes are valued at $200. Cost per participant to produce SWLF 2019 was about $140/person. Consider what you have to give towards making SWLF happen and what you might be able to provide so that someone else is able to come for reduced cost. We have self-selecting sliding scale in registration and limited lower sliding scale availability upon request. Sliding scale tickets are for financial accessibility of those who need it most, particularly folks that are institutionally disadvantaged (e.g. people of color, transgender folx). Email us at southwestlovefest@gmail.com for sliding scale.

  

Do you offer scholarships?

We do not offer scholarships, but we do have limited sliding scale as outlined above in reduced cost tickets.

 

Do you offer day tickets?

Retail price for a full day pass on Friday or Saturday is $110. There is an option to purchase this on the registration link.

 

What’s included in the conference ticket?

A full weekend pass includes access to all workshops, discussions, panels, meetups, town hall and other social events on Friday, Saturday and Sunday. The Variety Show (burlesque, strippers, comedians, and other performers) is a small separate purchase of $10.

 

Do you offer child care?

Yes! Childcare is available only during day workshop times Friday, Saturday & Sunday. Childcare is $50 total for all 3 days of the conference, please email us for sliding scale if needed. Same day childcare registration will be available. To see more, visit our childcare page.

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